Volunteer Clearances

In light of the numerous and recent changes to legislation, namely Act 153 of 2014, in relation to volunteers obtaining and renewing clearances, we have developed the following protocols.

Please click on the following link for a full explanation on Volunteer Clearances from the district website.

To volunteer at NES for a field trip or any activity that will require your attendance in school more than one time per year, please be sure to have your clearances in. That means, to help at ONE party, or read ONE time to the class you do not need clearances. It is a ONE time “free pass” to volunteer total, NOT one per child or one per classroom. The office is keeping track and will turn you away if you come in a second time to do anything. Our advice is to get your clearances, so you are free to volunteer as often as you’d like.
Here is a quick list to all the necessary clearances, as stated on the district website. Again, please read their explanation and directions as directed in the link above.

Required Clearances:

1. Pennsylvania State Police Criminal Report: https://epatch.state.pa.us/Home.jsp

  • Click the control number to view your results. Click the “Certification Form” link in the center of the page to view, save and print your official

2. Child Abuse History Clearance from the Department of Human Services https://www.compass.state.pa.us/cwis/public/home

  • Click “Create Individual Account”. The Keystone Key is a user name you create. Follow the site’s step-by-step instructions for creating a password. Be sure to keep a record of your Keystone Key and Password as you will need them to access your results. You will receive an email from the site when your results are available, within 14 days of submission.

3. FBI Fingerprinting (2 Options):

  • If you have been a Pennsylvania resident for less than 10 consecutive years, you must complete the fingerprinting process. Enroll at IdentoGo and make an appointment for digital fingerprinting at a location of your choice. The Service Code for VOLUNTEERS is 1KG6Y3.
  • If you have been a Pennsylvania resident for the past 10 consecutive years, you may submit the CR Volunteer Affidavit in place of fingerprinting. The affidavit must be notarized and the original affidavit is kept on file in the Human Resources Office.

Timeline: All new volunteers must obtain clearances. All clearances must be within one year old at the time of joining our district’s volunteer team. Thereafter, all clearances must be renewed every 60 months.

How do I submit my volunteer paperwork?

Volunteer paperwork (with the exception of the notarized Volunteer Affidavit) should be submitted online through the Volunteer posting by following this link. Complete the online application and upload clearances to the appropriate page.

I’ve lived in Pennsylvania over 10 years and completed the Volunteer Affidavit; can I just upload the form to the Volunteer application?

No. Because the Volunteer Affidavit must be notarized, we are required to keep the original document on file in our office. You may drop it off or mail it to the address shown below.

If mailing your original, notarized Volunteer Affidavit, please send to:

Monica McLaughlin, Council Rock School District, Human Resources Office
30 North Chancellor Street, Newtown, PA 18940
For more information contact the Human Resources Office at 215-944-1000.


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